Other Information for Visitors

Travel Policy

SAMSI travel funding is done on a reimbursement basis. Participants book and pay for their own travel, and are then reimbursed up to the amount indicated in the invitation letter.

Original receipts are needed for reimbursement, as well as the completed expense form. Expenses can generally include travel, lodging, subsistence and local transportation (including car rental) up to the allotted maximum.

There are some restrictions:

  1. The National Science Foundation has rules concerning air carriers.  The detailed version is available, in part 10c of the National Science Foundation Grant General Conditions (GC-1). Generally there are no problems if the airline is a “US Flag Carrier”, or if the route being travelled is not served by such an airline.  There are a number of exceptions, follow the link if you need to find out what those are.
  2. Reimbursement of ticket change expenses may not be allowed.

Reimbursement Information

Download Visitors Expense Reimbursement Form  (PDF file).

Nursing Mothers

SAMSI is able to provide a private room for nursing mothers. Please contact staff member Karem Jackson or Rita Fortune for assistance.

Location

Transportation

  • Transportation in the Research Triangle Area is much more convenient by car than by other modes.
  • Car Rental options are listed here.
  • Rush hour traffic is a serious issue for travel between SAMSI and Raleigh, and between SAMSI and Chapel Hill (but not for travel to Durham).
  • Bicycling (even though distances are reasonable) is not recommended. The roads are narrow and car traffic is heavy and fast, the drivers are not expecting cyclists. In the summer, heat and humidity make cycling unpleasant.
  • Bus riding is an option, although not convenient, because travel from SAMSI to almost anywhere involves at least one transfer.
    • The best source for bus options is Triangle Transit, and Maps & Schedules at GoTriangle.
    • Triangle Transit sends buses to each of the Triangle Cities.
    • While almost any trip requires a transfer, they coordinate their departures.
    • Each city also has its own bus system: Chapel Hill, Durham, or Raleigh.
    • But connection to SAMSI will require transfer to Triangle Transit.

Information about the Triangle Region

Research Triangle Regional Partnership

Durham

Chapel Hill

Raleigh